A Helping Hand

Posted on July 18, 2017 by

This week, Sallyann Freudenberg and Katherine Kirk have been running a small summit on inclusive collaboration and neurodiversity – not just focused on diversity in our experiences, but in the very make-up of our brain.

Sallyann suggested there was a little test that could be taken to discover if we ourselves have any autistic tendencies. I wasn’t surprised to find that I register on the threshold. I remember the years spent entirely alone at junior school, without worrying about any need for friends; losing myself in raindrops trickling down the windows; the rich visual stuff in my head (doesn’t everyone think like that? Apparently not, says Sallyann.)

I spot patterns not because I think about them a lot but because I associate visual and kinesthetic experiences. Cynefin isn’t just made up of obvious and complicated and complex and chaotic things; it’s stuff that’s hard and doesn’t budge; that fits together and clicks and is a bit greasy like cogs; that’s organic and smells peaty and crawls and climbs and shifts like plasticine; that’s on fire. When I feel the same way about something in life or work, I know instinctively what it is I’m looking at, which is why I think the framework made sense to me. Knowing how my head works has made a big difference.

In the last couple of years I’ve also lost much of my hearing. I’ve always been a bit deaf in the bass, but NHS hearing aids back when I was a child were big, clunky things that amplified the air con more than anything. Now I’ve lost more hearing still, so I need them. NHS hearing aids these days are tiny, but apparently my ear canals are narrow, and even in “extra-small” size the little gadgets hurt a bit to put in. Still, I can hear. It’s a blessing… and also incredibly tiring and draining. Paying attention to people is hard, though I have to, if I want to make a difference to the world.

So, when they told me that we’d be assembling hands for children who’d lost theirs, in complete silence, I felt calm and happy. No more straining to hear people. No more asking them to repeat themselves. Silence, my friend for a long time, would be keeping me company alongside my team-mates.

Then we started work.

First, we were missing the instructions. Oops! Are we meant to assemble this without them? I wondered. But no, they’d mentioned instructions… oh, Gitte put up her hand, so she’s on it.

We read through. I happened to sit in the middle, between Gitte and Aaron. A bad idea… I always tend to dominate these kinds of activities, with or without speaking. I tried hard to make sure that I was giving the others a chance to participate and not just doing all myself, but at one point Gitte started writing on a post-it. Katherine had suggested we do that, for things that we were thinking, or wanted to say.

What’s she writing? I thought. Is it about me? Did I do something wrong? Am I being too dominant again? Wow, that’s really paranoid. Seriously.

They seem to know what they’re doing. Why aren’t they doing it? They should pick up the fingers, the pins, the cogs. I want to. I’ll just hold them and let them take them; is that still dominating? They aren’t moving. Are they waiting for me? Do they want me to lead? I can do that, but it’s not a good idea; I should let one of them have a go.

It’s a lot like Lego. It’s easy. Do they think it’s easy? Am I being arrogant? I studied engineering; maybe it’s easier for me… no, they have it, look. Yep, that’s me being arrogant again; I’m not the only one who knows how to do this. Might want to remember some humility next time, Liz, teach you to think you know better.

And on.

And on.

I wanted silence, but I didn’t have it. I had too many thoughts, instead. Too many things that I wanted to say… not to my team-mates, but to myself.

The others started the day with meditation (which I don’t enjoy; a long story which I won’t tell here) but I don’t often get the chance to really talk to myself about what I’m thinking… let alone to listen. Self-hypnosis is similar, and I do practice it, but not as often as perhaps I should. I do freewriting sometimes, too, and it felt a bit like that, listening to my own running commentary inside my head.

There was only one thing I really wanted to say: hush. Be quiet. It’s OK.

At some point I think my head started to listen. It was all right that I didn’t know where a piece went, or what it was that Gitte wrote this time. It was all right that we made a bit of noise when we used my empty coffee cup as a hammer, and I didn’t need to worry about what the other teams thought. After a while, my thoughts stopped chattering and started getting to work. I started paying attention to what the others wanted, instead of what I wanted… and I moved seats so that Gitte was in the middle.

These days I’m generally good at being quiet around others. The WAIT acronym – Why Am I Talking? – is often at the forefront of my mind. Being quiet around myself, though, so that I can actually hear what other people are saying, and not just with my ears… that’s my new quest.

Somewhere, this year, a child will be getting a hand that they need.

I think I found something I was missing, too.

Posted in cynefin, learning, life | 1 Comment

When Ignorance is Bliss

Posted on June 23, 2017 by

I’ve written before about epiphany; that sudden sense of enlightenment that you get when you realise that you’ve discovered a new pattern in the world. It’s ironic that my favourite moment of epiphany was when I finally understood its opposite – apophany; that moment of enlightenment when you see a pattern that doesn’t actually exist.

We’re really, really good at spotting patterns that don’t exist.

And with that came the crashing understanding: this is why we have to probe before we sense or respond.

Over and over again, I see people in complex domains, trying to make big plans for how their transformation will progress. The plans are certainly valuable. They provide coherence; an example of how the attempted changes might succeed, or in Cynefin-speak, a realistic reason for thinking that the probes might have a positive impact.

Over and over again, human systems thwart the plans, and unexpected context emerges.

This is the trouble with the complex domain. You learn by doing; by attempting the changes and seeing what happens. Cause and effect can only be understood in retrospect.

We all have the human desire to understand the context of a situation. We like predictability, and shy away from uncertainty (that dreaded chaos!), so it’s natural that we seek to understand the thing we’re about to try to change.

The trouble is, you can’t. All those patterns you think you see? Not there, or not the important ones; certainly not the ones that are actually going to stop the changes from working.

Some of the changes will land. Some of the ideas you introduce will be accepted. Many of them will not… and if you push harder, you’ll sometimes encounter the backfire effect, and strengthen the very problem you’re trying to solve.

So if you’re encountering lots of resistance, try something else. Changing a bit of context can make it safe to change another bit, which can provide further safety, and so on and so forth until gradually the whole organization has transformed.

(It will probably take a while, and that’s OK. If it isn’t, use the incipient chaos to generate a sense of urgency, which buys more tolerance for change, so that it can happen faster.)

I define safety as the ability to act without losing the things that you, or others, value. By anchoring the things that we mutually value, we can increase the safety and make it easier for other changes to happen. Putting feedback loops in place, and deferring commitment and minimising investment, and telling people that it’s a bit of an experiment and it might not work but that will be OK, please let us know… they all increase safety. Most importantly, anchor and amplify the changes that are already working, because people on the ground generally have more context and are more likely to make changes that are disposed to work, and more likely to try to change things if they see that their changes are valued.

These days, this is how I work when I don’t understand the context. Because you don’t need to understand the situation to change the situation… and you can’t, anyway, until it isn’t the same situation any more, because you just changed it, and now you understand.

In complexity, there are unknown unknowns; discoveries ahead that cannot be predicted. This is second-order ignorance. You will always have it.

Work out how to make that OK, and enjoy it.

Posted in cynefin | 3 Comments

Yes, and…

Posted on March 5, 2017 by

Imagine two actors standing on stage. “I like your penguin,” the first says. The other turns round, looking at the empty space where one might imagine a penguin could be following.

There are two things that can happen.

Perhaps the second actor frowns at the empty space. “I don’t have a penguin,” they say. “Oh,” says the first, and that’s it. The scene is dead.

Perhaps the second actor goes along with it. “Why, thank you!” they exclaim. “I only got it yesterday. Rockhoppers, I tell you, you got to get one of these…” And the scene continues, and now it’s funny, because it has a penguin in it, and penguins are funny – especially imaginary ones. The humour emerges, with jokes that are unexpected, both to the audience and the participants!

This is the principle of “Yes, and…” that forms the basic rule-of-thumb of Improv.

It’s also one of the most important principles for Agile transformation… or any kind of change involving people. This post is about why, and how to spot the principle at work and support it.

Complexity has  Disposition, not Predictability

In a complex space, where cause and effect are only correlated in retrospect, we’re bound to make unexpected discoveries. Anything we do in that space needs to be safe-to-fail. Things that we try out that might improve things and which are safe-to-fail are called probes.

As leaders, our temptation is to come in and start poking the space, persuading people to pick up new ideas and try them out. Maybe that’s safe-to-fail; maybe it isn’t.

The people best positioned to know aren’t the coaches and consultants brought in for the transformation. They’re not the leaders and the managers. They’re the people on the ground, who’ve been working in that context for a while. They know what’s safe and what’s not. They know what’s supported and what isn’t. If you listen to the stories that people tell then you’ll hear about what works and what doesn’t… and those stories play into the space, too, and the people on the ground have been listening to them for a while.

They might not know what’s guaranteed to succeed. I once asked a group whether a football game counted as complicated (predictable) or complex (emergent). One of the attendees asked, “Is England playing?”

I think I might have made a face at that! However, it gave me a useful place to explain the difference between predictability and disposition. Just because the England team seem unlikely to win the football match doesn’t mean that they can’t. They don’t lose every match, after all! So perhaps the world of football is disposed against England winning the world cup.

However, we’re disposed for good beer and a beautiful summer with at least a bit of sunshine, so not everything is bad.

In our organizations, different probes will be differently disposed to succeed or fail, and to require amplification or dampening accordingly. The thing about human organizations, though, is that they are Complex Adaptive Systems, or CAS, in which the agents of the system (in this case, humans) can change the system itself.

And they already are.

People are generally interested in doing things better. They’re always trying things out, and some of those things will be succeeding.

The most important thing we can do as coaches and consultants is to encourage those successful probes; to spot those things which are succeeding and amplify them, and to make safe spaces in which more probes can be carried out, so that we can see more success and amplify it again.

Amplifying means taking what’s already in place (yes!) and building on it (and…).

A Really Common Pattern: “That won’t work because…”

Humans have a real tendency to see patterns which aren’t there, and to spot failure more than success. We don’t like failure. It makes us feel bad. We tend to avoid it, and when we see failure scenarios we invoke one big pattern in our head: That won’t work because…

There’s one word that’s short-hand for that tendency to see and avoid failure.

“I want to learn TDD, but it will take too long.”

“We could co-locate the team, but we’d need to find desk space.”

“We’ve got some testers in India, but they’re not as good as we need them to be.”

The word “but” negates everything that comes before it. It’s the opposite of building on what’s already there.  What might happen if, instead, we use the word “and”?

“I want to learn TDD, and I’ll need to set aside some time for that.”

“We could co-locate the team, and we could look for desk space to do that.”

“We’ve got some testers in India, and we need to help them improve.”

Now, instead of shutting down ideas, be they our own or other people’s, we’re looking at possibilities for change. Just changing the language that we use in our day-to-day work can help people to spot things they could try out.

We already use “Yes, And…” in TDD

The TDD cycle is really simple:

  • Write a failing test
  • Make it pass
  • Refactor

However, when we’re dealing with legacy code, which has behaviour that we’re interested in and want to keep, the first thing we do is to amplify and anchor what’s already in place! We write a passing test over the existing code, then refactor with that safety in place, then we can add the new failing test and the change in behaviour.

  • Write a passing test (Yes!)
  • Refactor
  • Write a failing test (And…)
  • Make it pass.

We can do this with our co-workers, our teams and our organizations as well. Of course, we don’t refactor people! Refactoring code, though, usually means separating concerns and focusing on responsibilities. In human terms, that means anchoring the behaviour or probe that’s working, and helping people or organizations focus on their strengths and differentiators. This helps to outline the disposition of the space too, so that whatever we try next has a good chance of working.

Of course, in a complex space, a “passing test” might not always be possible, depending on what we discover. At least, though, by anchoring what we value, we’ve made sure that it won’t be any worse. If we keep the investment in our probes small, it’s safe-to-fail.

  • Anchor valuable behaviour (Yes!)
  • Recognize and celebrate strengths
  • Design the next probe, or just encourage people with more context to do that (And…)
  • Give it a try.

Tim Ferris’s book, “The 4-hour Work Week”, is all about this; focusing on our strengths and letting other people cover our weaknesses, so that we can change our lives to allow ourselves to learn new things.

The Feedback Sandwich is a “Yes, and…” pattern

You’ve probably come across the feedback sandwich before:

  • Say something good
  • Say something bad
  • Say something good

It’s got some other, less polite names, and a poor reputation, so I’d like to show you a different way to think about it. Here’s what we’re really doing:

  • Anchoring valuable behaviour
  • Suggesting improvements
  • Outlining a good place we’d like to get to.

Human beings are complex, and we make complex systems. It’s entirely possible that the good place we might like to get to won’t be easy, or we’ll make discoveries that mean we need to change direction. So that good place we want to get to is actually just an example of coherence; a realistic reason for thinking a probe might have a positive impact. We can think of a good thing that might result from trying out that improvement.

The thing is, people are adaptive. If you can outline a place you’re trying to get to, and it’s good, and other people want to get there, and you’ve already made them feel safe by anchoring the valuable behaviour, then they’ll make their own improvements, and probably try things you didn’t even think of. You don’t need the bit in the middle. People know themselves better than you can, and they know their own disposition. They know what feels safe, and possible. By giving them a suggestion of a good place to get to, we’re freeing them up to find their own way to get there… and they might end up going to a different place that’s better than before, and that’s good too.

In fact, just making sure that people’s most valuable behaviour is appreciated can be a really great way to create change. “Thank you” is a very simple way of doing that, so remember to use those two words a lot! “Thank you” is the “Yes!” of personal feedback.

It’s All About Safety.

improving-agile-teamsThis is the book which prompted this whole post.

In “Improving Agile Teams”, Paul Goddard dedicates a number of chapters to the concepts of safety, failure and fear of failure. I highly recommend this book, especially the simple exercises which are designed to help a team adopt principles that will help to make things safe.

It’s possible to look at an entire Agile transformation through this lens, too.

Typically, an organization starts adopting Agile at the team level, just in software development, often by taking on Scrum or some form of Kanban. It’s pretty easy to do, because we’ve got a lot of tools which enable us to change our software safely. BDD and TDD provide living documentation and help to anchor the behaviour that we care about. Our build pipelines and continuous integration makes sure that whatever we’ve got working stays working. Of course, we can’t quite ship yet! That’s because shipping to production is still a bit of a commitment, and it isn’t safe.

But* now it’s safe for Development in an organization to get it wrong.

Gradually we adopt practices alongside IT Operations which enable us either to fail in a place where it’s safe – making our test systems more like production – or which enable us to roll back in case of failure. Of course, once you’ve got a production-like test system that can be destroyed and rebuilt as required, it’s not a big step to actually make production systems that can be destroyed and rebuilt easily. Jez Humble and Dave Farley’s book, “Continuous Delivery”, is all about this (they call them “Phoenix Servers”, which gives me an excuse to shout-out to “The Phoenix Project” by Gene Kim et al, too; an excellent novel on the same theme).

So now we have DevOps, and it’s safe for the whole of IT to get it wrong.

As we start shipping smaller pieces of functionality more and more smoothly, the Business starts to pay attention. “Well… could I try this out?” someone says, and suddenly we’ve made it OK for them to do probes too, finding out what the market and their customers do and don’t want.

Now we’ve made it safe for the business to get it wrong.

At this stage we can really start churning out probes as a whole organization. There’s a really weird thing that happens in complexity, though. Sometimes people use things in a way that they weren’t intended to be used.

I often tell the story of Ludicorp and their online game, “Neverending”. They built tools for the players to share screenshots. They weren’t just used for screenshots, though, and those tools became the foundation of Flickr. Google started as a search engine. Amazon sold books. These companies don’t do what they started out doing. This is “exaptation”. It’s people, taking what we created (yes!) and using them for something else (and…)

It’s what makes it OK for us to have not discovered everything yet. It’s OK for humanity to be wrong.

This is how I always think of the Agile Fluency Model ™; with these levels of making it OK for people to be wrong. An Agile transformation is all about making it OK for an organization to get things wrong. If we think of it this way, it becomes obvious that safety is going to be a truly important part of that.

If you can’t think of a probe to try that might improve things and which would be safe-to-fail, maybe you can think of a probe to try that increases levels of safety. Something which puts in place the “Yes!” so that the “And…” can follow later. Something which helps people reduce their investments and commitments, providing themselves with options, or helping them deliberately discover information while it’s still cheap to change.

Make it Safe for Yourself, Too

*You can usefully use the word “But” to negate negatives. That’s about all it’s good for. It took me a fair few months to adopt the “Yes, and…” habit, and even I still use “but” occasionally, because I’m human. I slip up. I make mistakes.

So will you.

Celebrate your successes and your strengths, and make it safe for yourself to fail too Forgiveness is pretty much the greatest gift you can give yourself… or anyone else.

It lets you focus on the “Yes!” of your life so that you, too, can have “and…” in it.

Posted in complexity, cynefin, deliberate discovery, real options | 7 Comments

Breaking Boxes

Posted on November 7, 2016 by

I love words. I really, really love words. I like poetry, and reading, and writing, and conversations, and songs with words in, and puns and wordplay and anagrams. I like learning words in different languages, and finding out where words came from, and watching them change over time.

I love the effect that words have on our minds and our models of our world. I love that words have connotations, and that changing the language we use can actually change our models and help us behave in different ways.

Language is a strange thing. It turns out that if you don’t learn language before the age of 5, you never really learn language; the constructs for it are set up in our brains at a very early age.

George Lakoff and Mark Johnson propose in their book, “Metaphors we Live By”, that all human language is based on metaphorical constructs. I don’t pretend to understand the book fully, and I believe there’s some contention about whether its premise truly holds, but I still found it a fascinating book, because it’s about words.

There was one bit which really caught my attention. “Events and actions are conceptualized metaphorically as objects, activities as substances, states as containers… activities are viewed as containers for the actions and other activities that make them up.” They give some examples:

I put a lot of energy into washing the windows.

Outside of washing the windows, what else did you do?

This fascinated me. I started seeing substances, and containers, everywhere!

I couldn’t do much testing before the end of the sprint.

As if “testing” was a substance, like cheese… we wanted 200g of testing, but we could only get 100g. And a sprint is a timebox – we even call it a box! I think in software, and with Agile methods, we do this even more.

The ticket was open for three weeks, but I’ve closed it now.

How many stories are in that feature?

It’s outside the scope of this release.

Partly I think this is because we like to decompose problems into smaller problems, because that helps us solve them more easily, and partly because we like to bound our work so that we know when we’re “done”, because it’s satisfying to be able to take responsibility for something concrete (spot the substance metaphor) and know you did a good job. There’s probably other reasons too.

There’s only one problem with dividing things into boxes like this: complexity.

In complex situations, problems can’t be decomposed into small pieces. We can try, for sure, and goodness knows enough projects have been planned that way… but when we actually go to do the work, we always make discoveries, and the end result is always different to what we predicted, whether in functionality or cost and time or critical reception or value and impact… we simply can’t predict everything. The outcomes emerge as the work is done.

I was thinking about this problem of decomposition and the fact that software, being inherently complex, is slightly messy… of Kanban, and our desire to find flow… of Cynthia Kurtz’s Cynefin pyramids… and of my friend and fellow coach, Katherine Kirk, who is helping me to see the world in terms of relationships.

It seemed to me that if a complex domain wasn’t made up of the sum of its parts, it might be dominated by the relationship between those parts instead.  In Cynthia Kurtz’s pyramids, the complex domain is pictured as if the people on the ground get the work done (self-organizing teams, for instance) but have a decoupled hierarchical leader.

I talked to Dave Snowden about this, and he pointed me at one of his newer blog posts on containing constraints and coupling constraints, which makes more sense as the hierarchical leader (if there is one!) isn’t the only constraint on a team’s behaviour. So really, the relationships between people are actually constraints, and possibly attractors… now we’re getting to the limit of my Cynefin knowledge, which is always a fun place to be!

Regardless, thinking about work in terms of boxes tends to make us behave as if it’s boxes, which tends to lead us to treat something complex as if it’s complicated, which is disorder, which usually leads to an uncontrolled dive into chaos if it persists, and that’s not usually a good thing.

So I thought… what if we broke the boxes? What would happen if we changed the metaphor we used to talk about work? What if we focused on people and relationships, instead of on the work itself? What would that look like?

Let’s take that “testing” phrase as an example:

I couldn’t do much testing before the end of the sprint.

In the post I made for the Lean Systems Society, “Value Streams are Made of People”, I talked about how to map a value stream from the users to the dev team, and from the dev team back to the users. I visualize the development team as living in a container. So we can do the same thing with testing. Who’s inside the “testing” box?

Let’s say it’s a tester.

Who’s outside? Who gets value or benefits from the testing? If the tester finds nothing, there was no value to it (which we might not know until afterwards)… so it’s the developer who gets value from the feedback.

So now we have:

I couldn’t give the devs feedback on their work before the end of the sprint.

And of course, that sprint is also a box. Who’s on the inside? Well, it’s the dev team. And who’s on the outside? Why can’t the dev team just ship it to the users? They want to get feedback from the stakeholders first.

So now we have:

I couldn’t give the devs feedback on their work before the stakeholders saw it.

I went through some of the problems on PM Stackexchange. Box language, everywhere. I started making translations.

Should multiple Scrum teams working on the same project have the same start/end dates for their Sprints?

Becomes:

Does it help teams to co-ordinate if they get feedback from their stakeholders, then plan what to do next, at the same time as each other?

Interesting. Rephrasing it forced me to think about the benefits of having the same start/end dates. Huh. Of course, I’m having to make some assumptions in both these translations as to what the real problem was, and with who; there are other possibilities. Wouldn’t it have been great if we could have got the original people experiencing these problems to rephrase them?

If we used this language more frequently, would we end up focusing a little less on the work in our conceptual “box”, and more on what the next people in the stream needed from us so that they could deliver value too?

I ran a workshop on this with a pretty advanced group of Kanban coaches. I suggested it probably played into their explicit process policies. “Wow,” one of them said. “We always talk about our policies in terms of people, but as soon as we write them down… we go back to box language.”

Of course we do. It’s a convenient way to refer to our work (my translations were inevitably longer). We’re often held accountable and responsible for our box. If we get stressed at all we tend to worry more about our individual work than about other people (acting as individuals being the thing we do in chaos) and there’s often a bit of chaos, so that can make us revert to box language even more.

But I do wonder how much less chaos there would be if we commonly used language metaphors of people and relationships over substance and containers.

If, for instance, we made sure the tester had what they needed from us devs, instead of focusing on just our box of work until it’s “done”… would we work together better as a team?

If we realised that the cost might be in the people, but the value’s in the relationships… would we send less work offshore, or at least make sure that we have better relationships with our offshore team members?

If we focused on our relationship with users and stakeholders… would we make sure they have good ways of giving feedback as part of our work? Would we make it easier for them to say “thank you” as a result?

And when there’s a problem, would a focus on improving relationships help us to find new things to try to improve how our work gets “done”, too?

Posted in complexity | 7 Comments

How do you terminate a project in your org?

Posted on July 18, 2016 by

We all know that when we do something new, for the first time, we make discoveries; and all software projects (and in fact change efforts of any variety) target something new.

(You can find out what that is by asking, “What will we be able to do when this is done that we can’t do right now? What will our customers, our staff or our systems be able to do?” This is the differentiating capability. There may be more than one, especially if the organization is used to delivering large buckets of work.)

Often, though, the  discoveries that are made will slow things down, or make them impossible. Too many contexts to consider. Third parties that don’t want to co-operate, let alone collaborate. A scarcity of skills. Whatever we discover, sometimes it becomes apparent that the effort is never going to pay back for itself.

Of course, if you’ve invested a lot of money or time into the effort, it’s tempting to keep throwing more after it: the sunk-cost fallacy. So here are three questions that orgs which are resilient and resistant to that temptation are able to answer:

  1. How can you tell if it’s failing?
  2. What’s the process for terminating or redirecting failing efforts?
  3. What happens to people who do that?

If you can’t answer those questions proudly for your org, or your project, you’re probably over-investing… which, on a regular basis, means throwing good money after bad, and wasting the time and effort of good people.

Wouldn’t you like to spend that on something else instead?

 

 

Posted in business value, capability red, deliberate discovery, real options | 1 Comment

On Learning and Information

Posted on May 31, 2016 by

This has been an interesting year for me. At the end of March I came out of one of the largest Agile transformations ever attempted (still going, surprisingly well), and learned way more than I ever thought possible about how adoption works at scale (or doesn’t… making it safe-to-fail turns out to be important).

The learning keeps going. I’ve just done Sharon L. Bowman’s amazing “Training from the Back of the Room” course, and following the Enterprise Services Planning Executive Summit, I’ve signed up for the five-day course for that, too.

That last one’s exciting for me. I’ve been doing Agile for long enough now that I’m finding it hard to spot new learning opportunities within the Agile space. Sure, there’s still plenty for me to learn about psychology,  we’re still getting that BDD message out and learning more all the time, and there’s occasional gems like Paul Goddard’s “Improv–ing Agile Teams” that go to places I hadn’t thought of.

It’s been a fair few years since I experienced something of a paradigm shift in thinking, though. The ESP Summit gave that to me and more.

Starting from Where You Are Now

Getting 50+ managers of MD level and up in a room together, with relatively few coaches, changes the dynamic of the conversations. It becomes far less about how our particular toolboxes can help, and more about what problems are still outstanding that we haven’t solved yet.

Of course, they’re all human problems. The thing is that it isn’t necessarily the current culture that’s the problem; it’s often self-supporting structures and systems that have been in place for a long time. Removing one can often lead to a lack of support for another, which cascades. Someone once referred to an Agile transformation at a client as “the worst implementation of Agile I’ve ever seen”, and they were right; except it wasn’t an implementation, but an adoption. Of course it’s hard to do Agile when you can’t get a server, you’ve got regulatory requirements to consider, you’ve got five main stakeholders for every project, nobody understands the new roles they’ve been asked to play and you’re still running a yearly budgeting cycle – just some of the common problems that I’ve come across in a number of large clients.

Unless you’ve got a sense of urgency so powerful that you’re willing to risk throwing the baby out with the bathwater, incremental change is the way to go, but where do you start, and what do you change first?

The thing I like most about Kanban, and about ESP, is that “start from where you are now” mentality. Sure, it would be fantastic if we could start creating cross-functional teams immediately. But even if we do that, in a large organization it still takes weeks or months to put together any group that can execute on the proposed ideas and get them live, and it’s hard to see the benefits without doing that.

There’s been a bit of a shift in the Agile space away from the notion that cross-functional teams are necessarily where we start, which means we’re shifting away from some of the core concepts of Agile itself.

Dan North and Chris Matts, my long-time friends and mentors, have been busy creating a thing called Business Mapping, in which they help organizations match their investments and budgets to the capacity they actually have to deliver, while slowly growing “staff liquidity” that allows for more flexible delivery.

Enterprise Services Planning achieves much the same result, with a focus on disciplined, data-driven change that I found challenging but exciting: firstly because I realise I haven’t done enough data collection in the past, and secondly because it directs leaders to trust maths, rather than instincts. This is still Kanban, but on steroids: not just people working together in a team, but teams working together; not just leadership at every level, but people using the information at their disposal to drive change and experiment.

The Advent of Adhocracy

Professor Julian Birkenshaw’s keynote was the biggest paradigm shift I’ve experienced since Dave Snowden introduced me to Cynefin, and those of you who know how much I love that little framework understand that I’m not using the phrase lightly.

Julian talks about three different ages:

The Industrial Age: Capital and labour are scarce resources. Creates a bureaucracy in which position is privileged, co-ordination achieved by rules, decisions made through hierarchy, and people motivated by extrinsic rewards.

The Information Age: Capital and labour are no longer scarce, but knowledge and information are. Creates a meritocracy in which knowledge is privileged, co-ordination achieved by mutual adjustment, decisions made through logical argument and people motivated by personal mastery.

The Post-Information Age: Knowledge and information are no longer scarce, but action and conviction are. Creates an adhocracy in which action is privileged, co-ordination is achieved around opportunity, decisions are made through experimentation and people are motivated by achievement.

As Julian talked about this, I found myself thinking about the difference between the start-ups I’ve worked with and the large, global organizations.

I wondered – could making the right kind of information more freely available, and helping people within those organizations achieve personal mastery, give an organization the ability to move into that “adhocracy”? There are still plenty of places which worry about cost per head, when the value is actually in the relationships between people – the value stream – and not the people as individuals. If we had better measurements of that value, would it help us improve those relationships? Would we, as coaches and consultants, develop more of an adhocracy ourselves, and be able to seize opportunities for change as and when they become available?

I keep hearing people within those large organizations make comments about “start-up mindset” and ability to react to the market, but without having Dan and Chris’s “staff liquidity”, knowledge still becomes the constraint, and without having quick information about what’s working and what isn’t, small adjustments based on long-term plans rather than routine experimentation around opportunity becomes the norm.

So I’m going off to get myself more tools, so that I can help organizations to get that information, make sense of it, and create that flexibility; not just in their products and services, but in their changes and adoptions and transformations too.

And I’ll be thinking about this new pattern all the time. It feels like it fits into a bunch of other stuff, but I don’t know how yet.

Julian Birkenshaw says he has a book out next year. I can’t wait.

Posted in learning models, scale, Uncategorized | 2 Comments

Correlated in Retrospect

Posted on May 9, 2016 by

A few  years back, I went to visit a company that had managed to achieve a high level of agility without high levels of coaching or training, shipping several times a day. I was curious as to how they had done it. It turned out to be a product of a highly experimental culture, and we spent a whole day swapping my BDD knowledge for their stories of how they managed to reach the place they were in.

While I was there, I saw a very interesting graph that looked a bit like this:

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“That’s interesting,” I said. “Is that your bug count over time? What happened?”

“Well,” one of them said, “we realised our bug count was growing, so we hired a new developer. We thought we’d rotate our existing team through a bug-fixing role, and we hypothesized that it would bring the bug count down. And it worked, for a while – that’s the first dip. It worked so well, we thought we’d hire another developer, so that we could rotate another team member, and we thought that would get rid of the bugs… but they started going up again.”

“Ah,” I said wisely. “The developer was no good?” (Human beings like to spot patterns and think they understand root causes – and I’m human too.)

“Nope.” They were all smiling, waiting for me to guess.

“Two new people was just too many? They got complacent because someone was fixing the bugs? The existing team was fed up of the bug-fixing role?” I ran through all the causes I could think of.

“Nope.”

“All right. Who was writing the bugs?” I asked.

“Nobody.”

I was confused.

“The bugs were already there,” one of them explained. “The users had spotted that we were fixing them, and started reporting them. The bug count going up… that was a good thing.”

And I looked at the graph, and suddenly understood. I didn’t know Cynefin back then, and I didn’t understand complexity, but I did understand perverse incentives, and here was a positive version. In retrospect, the cause was obvious. It’s the same reason why crime goes up when policemen patrol the streets; because it’s easier to report it.

Conversely, a good way to have a low bug count is to make it hard to report. I spent a good few years working in Waterfall environments, and I can remember the arguments I had about whether something in my work was genuinely a bug or not… making it much harder for anyone testing my code, which meant I looked like a good developer (I really wasn’t).

Whenever we do anything in a complex system, we get unexpected side-effects. Another example of this is the Hawthorne effect, which goes something like this:

“Do you work better in this factory if we turn the lights up?”

“Yes.”

“Do you work better if we turn the lights down?” (Just checking our null hypothesis…)

“Yes.”

“What? Um, that’s confusing… do you work better with the lights up, or down?”

“We don’t care; just stop watching us.”

We’ve all come across examples of perverse incentives, which are another kind of unintended consequence. This is what happens when you turn measurements into targets.

When you’re creating a probe, it’s important to have a way of knowing it’s succeeding or failing, it’s true… but the signs of success or failure may only be clear in retrospect. A lot of people who create experiments to try get hung up on one hypothesis, and as a result they obsess over one perceived cause, or one measurement. In the process they might miss signs that the experiment is succeeding or failing, or even misinterpret one as the other.

Rather than having a hypothesis, in complexity, we want coherence – a realistic reason for thinking that the probe might have a good impact, with the understanding that we might not necessarily get the particular outcome we’re thinking of. This is why I get people creating probes to run through multiple scenarios of success or failure, so they think about what things they might want to be watching, or how they can put appropriate signals in place, to which they can apply some common sense in retrospect.

As we’ve seen, watching is itself an intervention… so you probably want to make sure it’s safe-to-fail.

Posted in complexity, cynefin | 4 Comments